Payroll Management Services
Accurate salaries, zero missed deadlines, full statutory compliance — every single month. We take complete ownership of your payroll so your team gets paid correctly and on time, always.
Payroll That's Accurate, Compliant & Always On Time
Payroll errors damage employee trust and attract KRA penalties. Our certified payroll specialists handle every computation, filing and payment — so you never worry about statutory compliance or missed pay dates again.
- Full monthly payroll processing for any number of employees
- PAYE, NSSF, NHIF, Housing Levy and HELB computations and remittances
- Professional payslips delivered to each employee by pay date
- Bank transfer schedules ready for your approval each month
- Leave management, gratuity and end-of-contract computations
- P9 forms, P10 annual returns and all year-end KRA documentation
Our Payroll Services
Everything you need for a fully compliant, well-managed payroll — from start to finish each month.
Monthly Payroll Processing
Complete computation of gross pay, allowances, overtime, bonuses and all statutory deductions for every employee — processed each month to your timeline.
Statutory Deductions & Filings
Accurate computation and monthly remittance of PAYE, NSSF (Tier I & II), NHIF/SHA, Housing Levy, SDL and HELB deductions via iTax and respective portals.
Payslip Generation & Distribution
Professional, itemised payslips for every employee showing all earnings, deductions and net pay — delivered digitally or printed to your preference.
Bank Transfer Schedules
Formatted net pay schedules ready for upload to your bank's bulk payment portal — ensuring salaries reach every employee on the correct pay date.
Leave Management
Tracking of annual leave, sick leave, maternity and paternity leave balances — with automated accruals, deductions and leave pay computations each month.
Gratuity & Termination Pay
Accurate computation of severance pay, gratuity, accrued leave pay and service pay for departing employees in line with the Employment Act 2007.
Payroll Reports & Journals
Monthly payroll summary reports, cost centre analysis, departmental breakdowns and payroll journals formatted for direct upload to your accounting system.
Year-End Returns (P9 & P10)
Individual P9 forms for all employees and annual P10 return filed with KRA via iTax — ensuring every employee has correct figures for their personal tax returns.
Kenya Statutory Payroll Deductions
Every obligation we handle on your behalf — computed accurately and remitted on time every month.
| Deduction | Rate / Amount | Who Pays | Monthly Deadline | Portal |
|---|---|---|---|---|
| PAYE (Pay As You Earn) | Progressive 10% – 35% on taxable income | Employee | 9th of following month | iTax |
| NSSF — Tier I | 6% of pensionable pay up to lower earnings limit | Employee Employer | 9th of following month | NSSF Portal |
| NSSF — Tier II | 6% of pensionable pay above Tier I ceiling | Employee Employer | 9th of following month | NSSF Portal |
| SHIF / SHA Contribution | 2.75% of gross salary | Employee | 9th of following month | SHA Portal |
| Affordable Housing Levy | 1.5% employee + 1.5% employer of gross salary | Employee Employer | 9th of following month | KRA / AHF Portal |
| HELB Loan Repayments | As per individual HELB repayment notice | Employee | 9th of following month | HELB Portal |
| Skills Development Levy (SDL) | 0.05% of gross monthly payroll | Employer | 9th of following month | iTax |
How Our Payroll Process Works
A reliable, repeatable monthly cycle that keeps your payroll accurate and compliant without any hassle.
You Submit Changes
Send new starters, leavers, salary changes and leave data by your agreed cut-off date.
We Process Payroll
Full computation of all earnings, deductions and net pay within 2 working days.
You Approve
Review payroll summary and bank schedule — approve with one sign-off.
Payslips Distributed
Individual payslips sent to all employees on or before pay date.
Why Outsource Payroll to MMA?
Running payroll in-house costs more than you think — staff time, software subscriptions, compliance training and the risk of costly errors. Our Thika-based team processes payroll for businesses from 2 to 500+ employees across Murang'a, Kiambu and Nairobi counties.
About Our Firm- Zero Errors Policy — Triple-checked before approval; we cover any penalty from our mistakes
- Always Ahead of Deadlines — Every statutory deadline tracked and filed proactively
- Complete Confidentiality — Salary data handled with strict professional discretion at all times
- Scalable — Whether you have 5 or 500 employees, our service grows with you
Frequently Asked Questions
Ready to Hand Off Your Payroll?
Get accurate, compliant payroll delivered every month — without the stress, the software costs or the compliance risk.